Legal
Privacy notice
Last updated: 12 November 2026 (draft). Language: English (United Kingdom).
1. Who we are
For the purposes of this draft, the controller is [LEGAL ENTITY NAME — TO BE CONFIRMED], trading as Quay & Clerk, of [REGISTERED ADDRESS — TO BE CONFIRMED]. The public website address is currently planned as https://quayandclerk.co.uk, and the contact email is [email protected]. Both the legal entity name and the contact details are placeholders and must be replaced before launch.
2. The data we collect through this site
The only personal data this draft site is designed to collect is the information you choose to send through the demo request form:
- your name and work email address;
- your company name, company size and role; and
- what you would like to automate, in your own words.
We also ask for your consent to use those details to respond to the enquiry. A hidden honeypot field is included only to discourage automated spam; people should leave it blank.
This static website does not itself set analytics or advertising cookies. If cookies or similar technologies are added later, this notice must be updated and, where required, consent obtained.
3. Why we use this information (lawful basis)
We intend to use demo-form details only to respond to your enquiry and, if you wish, to arrange a demonstration. The draft lawful basis is consent, which you give by ticking the box on the form. You may withdraw consent by emailing us. We may also need to keep a limited record of the request to demonstrate that we handled it properly.
We will not use the form to send newsletters or marketing that you have not asked for, and we will not sell your details.
4. How long we keep it
Retention periods have not yet been fixed. As a working assumption for this draft, enquiry data would be kept only for as long as needed to handle the request and any follow-up, and then deleted or reduced to a minimal record, unless a longer period is required by law. Final periods must be set during legal review.
5. Who we share it with
Processors have not yet been appointed. When a form backend is connected (for example a Cloudflare Pages Function, Formspree, a Netlify form, a Microsoft 365 mailbox, or a HubSpot form or CRM record), those providers will need to be named here, together with the location of any processing and the safeguards used.
We will not share your enquiry with a third party for their own marketing. We would only disclose information if required by law or to protect rights, property or safety.
6. International transfers
Transfer arrangements are not yet determined. If personal data is transferred outside the United Kingdom, this notice must describe the destination, the transfer tool used (such as the UK International Data Transfer Agreement or an adequacy regulation) and any further safeguards. This section is deliberately incomplete until those decisions are made.
7. Your rights
Under the UK GDPR and the Data Protection Act 2018, you may have the right to request access to your personal data, to have it corrected or erased, to restrict or object to certain processing, and to data portability. You also have the right to withdraw consent where processing is based on consent. To exercise these rights, email [email protected] (placeholder address).
You have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority. The ICO's website is ico.org.uk. We would be grateful for the chance to address your concern first.
8. Security
Appropriate technical and organisational measures will need to be documented before launch. This draft does not claim a certification, audit or standard that has not been obtained.
9. Children
This site is intended for people acting in a business capacity, typically on behalf of a freight forwarding company. It is not directed at children.
10. Changes to this notice
When this notice is reviewed and adopted, we will date it and replace this draft wording. Material changes should be notified in a clear way on the site or, where appropriate, by email.